4.3 Warning Letter

A written warning should refer to the meeting held with the employee and must also state that it is a written warning.

All warning letters must contain:

• What the employee has done wrong.
• How the employee is to perform his/her job in the future.
• That it is a warning letter.
• Reference to previous verbal/written warnings must be made.
• Consequences to the employee if there is a further breach.
• A date on which the improvements of poor performance (or incompetence) will be reviewed.
Reference to the employee's excuse should be made and dismissed as being unacceptable.
• Warnings must state the employee's job is in jeopardy.

Warning letters are an important part of the dismissal process, and should be drafted carefully.

If the dispute ever gets to Court, warning letters are scrutinised.

It is wise to seek assistance if you have any doubts at all.

Refer to Warning Letter templates.